Data protection is an important concern for us at the Tandemploy GmbH. Therefore, we inform you in this privacy statement about our handling of personal data when you use our website and, if applicable, our job sharing platform. Personal data is information that enables us to identify you directly or indirectly. It is, for example, information that allows conclusions to be drawn about your identity, such as your name or your e-mail address.
I. Contact information of the controller and the external data protection officer in accordance with the EU General Data Protection Regulation
1. The controller according to article 4(7) of the EU General Data Protection Regulation (GDPR) is:
Choriner Str. 3
You can find further means of contacting Tandemploy here.
2. The external data protection officer of Tandemploy GmbH is:
Warschauer Straße 58a
II. Your rights
You have the following rights with respect to the personal data relating to you:
- Right of access,
- right to rectification,
- right to erasure,
- right to restriction of processing,
- right to data portability,
- right to object to the processing.
- You also have the right to complain to a data protection supervisory authority about our processing of your personal data.
III. Collection of personal data
1. When visiting the website
If you use our website for information purposes only, i.e. do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technologically necessary for us to display our website and to ensure its stability and security.
- IP address,
- date and time of the request,
- time zone difference to Greenwich Mean Time (GMT)
- content of the request (concrete page)
- access status / HTTP status code,
- respective amount of data transmitted,
- website from which the request originates
- operating system and its interface, and
- language and version of the browser software.
The legal basis is our legitimate interest according to article 6 (1)(f) GDPR to offer a stable and secure website.
Should we use contracted service providers for individual functions of our service or wish to use your data for advertising purposes, we will inform you in the following paragraphs of this privacy statement in which form, on what basis and for which duration (storage period) this is done.
2.When contacting us
If you contact us via e-mail or our contact form, the data you provide (your e-mail address, your name and telephone number, if applicable) will be stored by us to answer your questions. The legal basis for this is article 6(1)(b) GDPR. This can be done by means of a customer relationship management or similar system. For further purposes, safeguarding legitimate interests pursuant to article 6(1)(f) GDPR serves as the legal basis.
We delete the data arising in this context if storage is no longer required or we restrict the processing if there are legal obligations to retain data. We review the necessity every two years.
3.Other functions and services of our website
We also offer various services on our website, which you can use if you are interested. To do so, you will generally have to provide additional personal data which we use to provide the respective service and to which the aforementioned data processing principles apply.
In some cases we use external service providers to process your data. We select these carefully before we contract with them. Furthermore, they are bound by our instructions and regular controls take place.
The data we collect is only transferred if:
- You have given your express consent in accordance with article 6(1)(a) GDPR.
- The transfer in accordance with article 6(1)(f) GDPR is necessary for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding interest worthy of protection that your data is not transferred.
- We are legally obliged to pass on your data in accordance with 6(1)(c) GDPR.
- The processing is legally permissible and, according to 6(1)(b) GDPR, it is necessary for the handling of contractual relationships with you or for the performance of precontractual measures which are carried out at your request.
- There is a further legal basis mentioned in this privacy statement.
Insofar as our service providers or partners are based in a state outside the European Economic Area (EEA), we will inform you in the relevant section of this data protection declaration what this means for you.
4. When registering
Using our job sharing platform requires registration so that you can create and save a profile.
Upon registration as a user, the following information is mandatory:
- name (this need not be your real name);
- e-mail address;
- place of residence;
- year of birth;
To register a company, the following information is mandatory:
- company name;
- first name, last name of a contact person;
- e-mail address of the contact person;
- job title, keywords, city;
- job description.
This information is collected in order to:
- gain knowledge of whom we are contracting with;
- enable us to establish, define, process and amend the contractual relationship;
- ensure necessary communication with you in relation to contractual or non-contractual matters;
- make this information available to other users for the purpose of forming a tandem partnership and / or companies for the purpose of finding employees;
- enable a selection of tandem partners, job sharers and companies matching your profile.
If you use our portal, we store your data required for fulfillment of the contract until you delete your access definetely. Furthermore, we will store the data you voluntarily provide for the time of your use of the portal, unless you delete it beforehand. All information can be managed and changed in the protected user area. The legal bases are articles 6 (1)(b) and (f) GDPR.
If you use the portal, your data may be made available to other users of the portal in accordance with the contract performance. Unregistered visitors of the website may see the photo used by users in their profile, the first name and the place of residence of the user as well as the information voluntarily provided by the user (as for example the quote chosen in the profile). In addition, non-registered website visitors can view all information provided by companies in job advertisements and company profiles.
In principle, registered users and companies have access via the website to all information provided by them in their profile. However, it is possible for you to choose settings within your profile in a way that you last name and date of birth are hidden and hence not visible to third parties.
In addition, the information provided by registered users and companies may be made available by us, in whole or in part, on other websites, in particular Tandemploy’s social media channels.
5. When subscribing to our newsletter
By providing your consent, you can subscribe to our newsletter, in which we inform you about everything to do with work in the digital age. You can find more information here (in German, as our newsletter is in German).
For the registration to our newsletter, we use the so-called double opt-in procedure. This means that after your registration we will send you an e-mail to the e-mail address you have provided. In this e-mail, we ask you to confirm that you wish to receive the newsletter. Only when you have confirmed your e-mail address, we will send you our newsletter.
Your e-mail address is the only mandatory information for the sending of the newsletter. After your confirmation, we will save your e-mail address for the purpose of sending the newsletter. The legal basis is article 6(1)(a) GDPR.
Collecting information on your IP address as well as on the time of registration to the newsletter is done in accordance with our legitimate interest to provide an orderly and secure newsletter. The legal basis is article 6(1)(f) GDPR.
You can revoke your consent to receiving the newsletter at any time and unsubscribe from the newsletter. You can revoke your consent by clicking on the link provided in each newsletter e-mail, by sending an e-mail to email@example.com or by sending a message to the contact data provided in the legal notice.
We would like to point out that we evaluate your usage behaviour as newsletter recipient. For this evaluation, the e-mails sent contain so-called web beacons or tracking pixels, which represent one-pixel image files stored on our website. For the evaluations, we link the data mentioned in III.1. and the web beacons with your e-mail address and an individual ID. If you do not want your usage behavior to be analyzed, you can unsubscribe from the newsletter or deactivate graphics in your e-mail program by default.
Our newsletters are sent via the service provider HubSpot. More information about HubSpot can be found below in this privacy statement (Section V.7.). Your data entered in the registration form will be transmitted to the service provider HubSpot and stored on their server once you have given your consent. We have signed a data processing agreement with HubSpot.
6. For applications
There are two different ways to apply for a job via our website.
On the one hand, there is the possibility to apply for jobs advertised by our partner companies. This job application is made directly via the linked career pages of our partner companies. For the linked career pages, the privacy regulations of the respective linked page apply.
On the other hand, there is the possibility that you can apply for jobs advertised by Tandemploy GmbH. You have the option of sending applications directly by e-mail to hallo[at]tandemploy.com.
If you would like to send your application for Tandemploy GmbH via the job sharing platform, you will be asked to enter your e-mail address and write a cover letter after clicking on the “Apply Now” button. You also have the possibility to upload CVs and related attachments as documents and image files. These will be forwarded via e-mail to Tandemploy GmbH and will be deleted from our servers within 6 months after completion of the application process. If you have given us your consent to do so, we will store your application beyond this period in order to consider you for future vacancies. You have a right of withdrawal of consent at any time and can exercise your rights of access, rectification or to erasure in accordance with article 12 GDPR.
This data is collected for the purpose of transmitting the application documents to Tandemploy GmbH. The mandatory indication of an e-mail address and the mandatory field “Your cover letter” serve the purpose of enabling Tandemploy GmbH to contact the applicant. The legal basis is article 6(1)(b) and, if applicable, article 6(1)(a) GDPR.
We will treat your application to work with us as confidential. The personal data you provide us with will be used exclusively to process your application for the advertised position. Your data will therefore only be disclosed within our company to employees who are involved in the application process (legal basis is §26 of the new federal data protectection act, BDSG).
7. Interacting with our blog
In our blog, where we publish various articles on topics related to our activities, you can post public comments. Your comment will be published with the username you provide with the post. We recommend to use a pseudonym instead of your real name. You are required to provide your username and e-mail address, all other information is voluntary. We need your e-mail address in order to contact you in case a third party objects to your comment as illegal. The legal basis is our legitimate interest according to Art. 6(1)(f) GDPR to enable interaction within our blog.
8. Requesting a Web-Demo
If you request a web demo, the personal data you enter will only be used by us for the processing of the appointment. The legal basis is Art. 6 (1)(b) GDPR.
We have created a booking system with the help of HubSpot, a provider of online marketing solutions. More information about HubSpot can be found further below in this privacy statement (section V.7.).
You are expressly under no obligation to submit a request for a web demo via our web form. You can also request an appointment via firstname.lastname@example.org. Personal data that we store for the purpose of conducting a web demo will only be kept for communication in connection with this web demo and your future interest in our services. We regularly delete this personal data when it can no longer be stored for the intended purpose. This deletion practice is only modified if there are legal storage obligations.
9. Page-internal search function
On the page of our job sharing platform, a search field is available after successful login. The search function enables you to find the profiles of suitable tandem partners from the tandem-partner-exchange by entering terms (especially names, cities or business sectors). This is done in accordance with the legitimate interest to improve the use of our job sharing platform. The legal basis is article 6(1)(f) GDPR.
The search queries can be statistically evaluated by us in order to optimize the service offered on our website. In this context, pseudonymous search profiles may be generated. This does not result in us receiving personal data. If you do not want this, please refrain from using the search function.
1. General information on cookies
Temporary cookies or session cookies store a so-called session ID, with which various requests from your browser can be assigned to the shared session. This allows your computer to be recognized when you return to our website. The session cookies are automatically deleted when you log out or close the browser.
Permanent cookies are stored on your hard drive and are automatically deleted after a preset period of time, which may vary depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
The Flash cookies used are not collected by your browser, but by your Flash plug-in. We also use HTML5 storage objects, which are stored on your device. These objects store the required data regardless of the browser you use and do not have an automatic expiration date. If you do not want Flash cookies to be processed, you must install a corresponding add-on, e.g. “Clear Flash Cookies” for Mozilla Firefox or “Flash Control” for Google Chrome. You can prevent the use of HTML5 storage objects by setting your browser to private mode. We also recommend that you regularly delete your cookies and browser history manually.
You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies (“do-not-track-me” function). Please note that you may not be able to use all functions of this website.
2. Cookie consent via Borlabs Cookie
Our website uses the cookie-consent-technology of Borlabs Cookie to obtain your legally required consent to store certain cookies in your browser and to document this consent in a data protection compliant manner. The provider of this technology is Borlabs – Benjamin A. Bornschein, Georg-Wilhelm-Str. 17, 21107 Hamburg, Germany (hereinafter Borlabs).
When you enter our website, a Borlabs Cookie is stored in your browser, which stores the consents you have given or the revocation of such consents. This data is not passed on to the provider of Borlabs Cookie.
The data collected will be stored until you request us to delete it or until you delete the Borlabs Cookie itself or until the purpose for which the data is stored no longer applies. Mandatory legal retention periods remain unaffected. Borlabs Cookie does not process any personal data. Details on the data processing of Borlabs Cookie can be found at https://borlabs.io/kb/what-information-does-borlabs-cookie-store/
Borlabs Cookie is one of the essential cookies for the operation of our website. You cannot disable it. The legal basis for our use of the Borlabs cookie is article 6(1)(c) GDPR.
If you want to change your cookie settings, please use the following link: Change cookie settings
V. Web analytics services
1. Use of Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland (“Google”). Google Analytics uses “cookies”, text files that are stored on your computer (you can find further information on cookies in section IV.) and that allow an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
However, due to the activation of IP anonymisation on this website, your IP address will be shortened by Google within member states of the European Union or in other states which are party to the Agreement on the European Economic Area. Through the use of Google Analytics with the extension “_anonymizeIp()” a personal identifiability can be excluded. If the data collected about you contains a personal identification, this is immediately eliminated and the personal data is therefore deleted immediately.
Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide further services related to website and internet usage in relation to website activity. The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data.
You can prevent the storage of cookies by setting your browser software accordingly; however, please note that in this case you may not be able to fully use all features of this website. You may also prevent Google’s collection of the data generated by the cookie and related to your use of the website (including your IP address) as well as Google’s processing of this data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
This site also uses Google Analytics for cross-device analysis of visitor traffic conducted through a user ID. You can deactivate the cross-device analysis of your use under “My data”, “Personal data” in your customer account.
The statistics obtained through Google Analytics enable us to improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the USA, Google has subjected itself to the EU-US Privacy Shield. The legal basis for the use of Google Analytics is our legitimate interest in the analysis, optimisation and economic operation of our website, in accordance with article 6(1)(f) GDPR.
In addition, data processing terms within the meaning of article 28 GDPR have been entered into with Google.
2. Use of Google Adwords Conversion
We use the services of Google AdWords, also a Google Service (please also refer to section V., subsection 1.) to draw attention to our work and offers related to the world of work in the age of digital transformation by means of advertising (so-called Google AdWords) on external websites. In relation to the data of the advertising campaigns, we can determine how successful the individual advertising measures are.
These advertising materials are supplied by Google via so-called “ad servers”. To do this, we use ad server cookies (you can find further information on cookies in section IV.), which can be used to measure certain parameters for measuring success, such as ads or user clicks. If you reach our website via a Google ad, Google AdWords will save a cookie on your PC. These cookies usually lose their validity after 30 days and are not intended to identify you personally. As a rule, the unique cookie ID, number of ad impressions per placement (frequency), last impression (relevant for post-view conversions), and opt-out information (highlighted information, that the user no longer wants to be addressed) are stored.
These cookies enable Google to recognize your internet browser. If a user visits certain pages of an AdWords customer’s website and the cookie stored on its computer has not yet expired, Google and the customer may discover that the user clicked on the ad and was redirected to that page. Each AdWords customer is assigned a different cookie. Cookies can therefore not be tracked beyond the websites of AdWords customers. We ourselves do not collect and process any personal data in the aforementioned advertising measures. Google merely provides us with statistical analytics. On the basis of these analytics, we can identify which of the advertising measures used are particularly effective. We do not receive any further data from the use of the advertising material, in particular we can not identify the users on the basis of this information.
Due to the marketing tools used, your browser automatically establishes a direct connection to the Google server. We have no control over the extent and further use of the data collected by the use of this tool by Google and therefore inform you according to our knowledge: By integrating AdWords Conversion, Google receives the information that you have the appropriate part called up on our website or clicked an ad from us. If you are registered with a service provided by Google, Google may assign the visit to your account. Even if you are not registered with Google or have not logged in, there is a chance that the vendor finds out your IP address and stores it.
You can prevent participation in this tracking process in several ways: a) by adjusting your browser software accordingly, in particular, by suppressing third party cookies, you will not receive third party advertisements; b) by deactivating the cookies for conversion-tracking by setting your browser to block cookies from the domain “adssettings.google.com”, https://adssettings.google.com, this setting being deleted if you delete your cookies; c) by deactivating the interest-based advertisements of the providers that are part of the self-regulation campaigns “About Ads” or “Your Online Choices“, respectively reachable via the link https://optout.aboutads.info/?c=2&lang=EN and https://youradchoices.com/, this setting however being deleted when you delete your cookies; d) by permanent deactivation in your browsers Firefox, Internet Explorer or Google Chrome under the link https://support.google.com/ads/answer/7395996. We point out that in this case you may not be able to use all the features of this offer in full.
The legal basis for the processing of your data is our legitimate interest within the meaning of article 6(1)(f) GDPR in displaying advertising that is of interest to you, as well as our legitimate interest in making our website more interesting for you and achieving a fair calculation of advertising costs. Further information on data protection at Google can be found here: https://policies.google.com/privacy and https://services.google.com/sitestats/de.html. In the event that personal data is transferred to the USA, Google has subjected itself to the EU-US Privacy Shield In addition, data processing terms within the meaning of article 28 GDPR have been entered into with Google.
3. Use of Google Remarketing
In addition to Adwords Conversion, we use the Google Remarketing application, also a Google service (see also Section V.1.). This is another way for us to address you. This application allows you to see our ads after visiting our website as you continue to use the Internet. This is done by means of cookies stored in your browser (for further information on cookies, please refer to Section IV.), by means of which your usage behavior when visiting various websites is recorded and evaluated by Google. This is how Google determines your previous visit to our website. A combination of the data collected during the remarketing with your personal data, which may be stored by Google, does not occur according to Google’s own statements. In particular, according to Google, pseudonymization is used in remarketing.
The legal basis for the processing of your data is our legitimate interest within the meaning of article 6(1)(f) GDPR to show you advertising that is of interest to you. If you do not want this, you have the option of deactivating cookies and configuring your Google settings directly, as described in Section IV. and Section V.2. In addition, data processing terms within the meaning of article 28 GDPR have been entered into with Google.
4. Google Optimize
The web analysis and optimization service “Google Optimize” is used on our website, also a service of Google (see also section V.1.) We use the Google Optimize service to enhance the attractiveness, content and functionality of our website by making new functions and content available to a percentage of our users and statistically evaluating changes in use. Google Optimize is a sub-service of Google Analytics (see subsection 1. on Google Analytics).
The legal basis for the processing of your data is our legitimate interest within the meaning of article 6(1)(f) GDPR to increase the attractiveness, content and functionality of our website. In addition, data processing terms within the meaning of article 28 GDPR have been entered into with Google.
5. Google Tag Manager
You can find more information about this in Google’s information about the Tag Manager.
6. Use of Matomo (formerly Piwik)
This website uses the web analytics service Piwik, which is the Tandemploy GmbH hosts directly, to analyze and regularly improve the use of our website. With the statistics we can improve our offer and make it more interesting for you as a user. The legal basis for the use of Matomo is our legitimate interest in the sense of Art. 6 (1)(f) GDPR to improve the functionality and performance of our website with the statistics obtained by Matomo.
This website uses Matomo with the extension “AnonymizeIP”. This means that IP-addresses are processed in a shortened form, a direct personal reference can be excluded. The IP address transmitted by your browser via Matomo is not merged with other data collected by us.
Matomo also uses so-called cookies, i.e. text files that are stored on your computer and thus enable the analysis of the use of the website (for further information on cookies, please refer to section IV.).
The information collected in this way is stored and processed exclusively on the servers of Tandemploy GmbH. You can prevent cookies from being placed on your computer by adjusting your browser software accordingly. If you prevent the storage of cookies, we would like to point out that you may not be able to use this website to its full extent. If you decide against Matomo recording your visit to our website, please remove the following tick to activate the opt-out plug-in: